LA-based · Serving the US & Canada

From paper to AI-ready data, one careful step at a time.

Senior data and management consulting for nonprofits, foundations, and the mission-driven organizations that serve them. No jargon. No bloated proposals. Just thoughtful work that meets your team where it is.

Book a free consultation
The transformation path

Five steps. Yours to take at your own pace.

Most of our clients start somewhere in the middle. That's fine. We'll meet you where you are and build forward from there.

1

Paper

Forms, file cabinets, sticky notes, that one binder no one's allowed to lose.

2

Digital

Searchable, shareable, backed up. The thing your team has been asking for.

3

Data

Structured records in a CRM, ERP, or warehouse. One source of truth, not seven spreadsheets.

4

Analytics

Dashboards that actually get used. Reports for boards, funders, and your own peace of mind.

5

AI

GenAI woven into the work your team already does. With guardrails. And training. And dignity.

Who I serve

Mission-driven organizations of every shape.

If your work is in service of a cause, a community, or a calling, we should talk.

Human services Education & youth Health & behavioral health Arts & culture Advocacy & policy Faith-based Workforce development Housing & homelessness Environment & conservation Community foundations Private & family foundations Civic & municipal partners
Project engagements

Tightly scoped. Senior delivered.

Fixed outcomes, fixed timelines. Every engagement is delivered personally — no junior consultants handed your account after the pitch.

Data & process audit

A clear map of what you have, where it leaks, and what to fix first. Usually 2–4 weeks. Always actionable.

Paper-to-pipeline build

Take one paper-heavy process — intake, approvals, reporting — and digitize it end to end. The flagship engagement.

CRM & ERP tune-up

The Salesforce, HubSpot, or NetSuite you already own — cleaned, configured, and finally useful to your team.

Unified reporting setup

One dashboard view across your systems. The metrics your ED, your board, and your funders actually want to see.

GenAI workflow embed

Put AI to work on one real task — grant drafts, case notes, intake summaries — with prompts, guardrails, and team training.

Department process redesign

Re-architect how one team's work and data flow. New tools, new workflows, training, documentation. 60–90 days.

Need a leader, not just a project?

Fractional Head of Data.

The senior data executive your organization needs but probably can't justify hiring full-time — embedded part-time, accountable to your leadership, growing your capacity from the inside.

  • Own your data and technology roadmap
  • Run vendor selection, oversee implementations
  • Translate between leadership, board, and IT
  • Mentor your existing team, hire your next ones
  • Bring in trusted contractors when scope demands
Explore a fractional engagement
Engagement typeMonthly retainer
Typical commitment10–20 hrs / week
Minimum term3 months
Pricing modelScaled to org size
RemoteYes, US & Canada
On-site (LA County)Available
My commitment to the sector

The nonprofits that need this work most often have the least to spend on it.

That's not abstract to me — it's the world I came up in. So pricing is mission-aligned: scaled to your organization's size and capacity, not anchored to enterprise rates. I reserve roughly 20% of my engagement capacity for grassroots and emerging nonprofits at significantly reduced rates. And the first conversation is always free, no minimum org size, no obligation, no awkward "what's your budget" dance up front.

Sliding-scale rates by org size
Reserved capacity for small orgs
Free first conversation, any size
Jeffrey R. McIlvain, MPA
Founder & Principal Consultant
Director-level Nonprofit-native LA-based
Why Paper2AI

You get the senior practitioner. Not the junior who shows up after the pitch.

I spent years inside a nationally recognized regional nonprofit leading data, technology, and process transformation across Operations, Facilities, AV, Cybersecurity, IT, Databases, ERP, CRM, and the long tail of systems every mature organization runs on.

I started Paper2AI to bring that director-level perspective to the organizations that need it most — and to do it without the bloat, the upsells, or the hand-off-to-juniors model that gives consulting a bad name.

  • Breadth across the full nonprofit tech stack, not a single specialty
  • One senior person, accountable end to end — same face from kickoff to wrap
  • Plainspoken. No tech jargon, no acronym fog, no condescension
  • Sector-fluent — I know what an ED, a program officer, and a board chair each need to hear
Book a free consultation

Let's talk about what's possible.

Tell me a little about your organization. I'll get back to you within one business day to set up a no-pressure call.

Or email directly: jeff@paper2aiconsulting.com
Free consultation — no minimum org size, no obligation.

Thanks — message received.

I'll be in touch within one business day. In the meantime, feel free to email jeff@paper2aiconsulting.com directly with anything urgent.